Virtual meetings do's and don'ts

 

 

Virtual meetings have become increasingly common, including in our own Quincy Toastmasters club. So it is very important to be aware of the do's and don'ts to ensure effective communication and engagement. Here are some guidelines:

Do's:

  1. Test your technology: Prior to the meeting, make sure your audio, video, and internet connection are working properly. Familiarize yourself with the platform being used and any relevant features.
  2. Dress professionally: Dress as you would for an in-person meeting, even though you're participating from a remote location. It shows respect and professionalism.
  3. Use a quiet and well-lit environment: Find a quiet space where you won't be easily distracted or interrupted. Ensure that your face is well-lit, allowing others to see you clearly.
  4. Mute yourself when not speaking: To minimize background noise, mute your microphone when you're not speaking. Unmute when you want to contribute or respond.
  5. Use visual aids: Share your screen when presenting slides or other visual content to support your discussion. This helps to maintain visual engagement and clarity.

 Don'ts:

  1. Multitask or get distracted: Avoid checking emails, browsing the internet, or engaging in unrelated activities during the meeting. Give your full attention to the discussion.
  2. Interrupt others: Wait for your turn to speak and avoid talking over others. Practice active listening and be respectful of other participants.
  3. Allow interruptions or background noise: Minimize potential disruptions by closing unnecessary applications, notifying those around you about the meeting, and using a headset or earphones to improve audio quality.
  4. Forget about non-verbal cues: Although virtual, non-verbal cues still matter. Maintain eye contact by looking at the camera and use facial expressions to convey your emotions and engagement.
  5. Neglect your appearance: While working remotely, it's tempting to attend meetings in a casual or disheveled manner. Present yourself professionally, even virtually, to demonstrate respect and professionalism.

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